Glasgow, United Kingdom

ESTRO 2024

It is my great pleasure to invite you to ESTRO 2024 which will take place from 3 to 7 May in Glasgow, United Kingdom.

The ambition of ESTRO to further reinforce radiation oncology as a core partner in multidisciplinary cancer care, and to guarantee accessible and high-value radiation therapy for all cancer patients who need it, is expressed in the society’s vision statement for 2030: ‘Radiation Oncology. Optimal Health for All, Together.’

Building on previous congresses, the next step towards this goal is to reflect and act on the radiotherapy opportunities and challenges brought on, and brought to light, around the world in recent years. With this aim, the congress theme is Radiation Oncology: Bridging the Care Gap.

The programme will take a comprehensive look at where radiotherapy is today and where it is going, as well as focussing on where we can bridge gaps in provision of optimal radiotherapy to all. The theme will be reflected throughout the programme via state-of-the-art sessions. Along with symposia, debates and teaching lectures, the scientific programme will feature panel discussions and pitch sessions. Joint sessions with partner associations will connect delegates with new communities and increase the reach of the ESTRO population. Fostering the development of young radiation oncology professionals remains a top priority for ESTRO and therefore the Young Track will continue to provide educational activities focussed on those in the earlier stages of their careers. All sessions will promote the interaction between faculty and audience.

We will continue to optimise the contributions from submitted abstracts. The best abstract submitted to each track will be celebrated in the Best Proffered Papers plenary session. Other sessions will showcase the Latest Clinical Trials and Late-breaking Papers. The highly popular mini-oral sessions will continue, enhancing the visibility of your submitted research, while poster discussion sessions offer you a platform to showcase your work. We will continue to emphasise the interdisciplinarity of the ESTRO scientific programme by calling for abstracts which are of interest to a broad range of disciplines.

Networking with corporate partners is always invaluable. ESTRO 2024 will host Europe’s largest industry exhibition in radiation oncology. It will offer you a unique opportunity to interact with industry leaders and to find out about the latest developments in technology, techniques and oncology products.

We look forward to welcoming you in Glasgow.

With warm regards,

 

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       Anna Kirby                                                
      ESTRO President
      ESTRO 2024 Chair  

Anna Kirby (UK) – Chair of the Congress

  • Vratislav Strnad (DE) - Chair, SAG Brachytherapy

  • Emmanouil Fokas (DE) - Chair, SAG Clinical Radiotherapy

  • Matthias Guckenberger (CH) - Chair, Interdisciplinary Track

  • Coen Hurkmans (NL) - Chair, SAG Radiation Physics

  • Monica Buijs (NL) - Chair, SAG Radiation Therapy

  • Laure Marignol (IE) - Chair, SAG Radiobiology

  • Bartek Tomasik (PL) & Morten Horsholt Kristensen (DK) - Chairs, Young track

Amanda Webster (UK), Ben Slotman (NL), Ester Hammond (UK), Ina Schulz-Jurgenliemk (NL), Jens Overgaard (DK), Ludvig Muren (DK), Ludwig Van den Berghe (BE), Marianne Aznar (UK), Michael Baumann (DE), Michelle Leech (IE), Pierre Blanchard (FR)

SAG FOR BRACHYTHERAPY

Vratislav Strnad (DE) - Chair

Alexandra Stewart (UK), Åsa Carlsson Tedgren (SE), Csaba Polgár (HU), Frank-André Siebert (DE), Ina Schulz-Jurgenliemk (NL), Jean-Michel Hannoun-Levi (FR), Kari Tanderup (DK), Luca Tagliaferri (IT), Peter Hoskin (UK), Piotr Wojcieszek (PL)

SAG FOR CLINICAL RADIOTHERAPY

Emmanouil Fokas (DE) - Chair

Agata Rembielak (UK), Alfonso Gomez de Iturriaga (ES), Andrea Filippi (IT), Birgitte Vrou Offersen (DK), Joanna Kazmierska (PL), Karin Haustermans (BE), Maria Antonietta Gambacorta (IT), Marianne Nordsmark (DK), Maximilian Niyazi (DE), Orit Kaidar-Person (IL), Panagiotis Balermpas (CH), Pierre Blanchard (FR), Piet Ost (BE), Remi Nout (NL), Ursula Nestle (DE)

SAG FOR RADIATION PHYSICS

Coen Hurkmans (NL) - Chair

Ane Appelt (UK), Catharine Clark (UK), Christian Richter (DE), David Sarrut (FR), Dirk Verellen (BE), Eduard Gershkevitsh (EE), Kathrine Røe Redalen (NO), Livia Marrazzo (IT), Lorenzo Placidi (IT), Marianne Aznar (DK), Nuria Jornet (ES), Tiina Seppälä (FI), Uulke van der Heide (NL), Victor Hernandez (ES), Wolfgang Birkfellner (AT), Ye Zhang (CH)

SAG FOR RADIATION THERAPY

Monica Buijs (NL) - Chair

Dylan Callens (BE), Edward Farrugia Wismayer (MT), Erica Bennett (IE), Joanne Mitchell (UK), Maddalena Rossi (NL), Maeve Kearney (IE), Nigel Anderson (AU), Philipp Scherer‎ (AT), Rita Simoes (UK), Sophie Boisvouvier (FR), Sophie Perryck (CH)

SAG FOR BIOLOGY

Laure Marignol (IE) - Chair

Ala Yaromina (NL), Anna Dubrovska (DE), Bartek Tomasik (PL), Karl Butterworth (UK), Lara Barazzuol (NL), Ludwig Dubois (NL), Marianne Koritzinsky (CA), Monica Mangoni (IT), Navita Somaiah (UK), Peter van Luijk (NL), Pierre Montay-Gruel (BE)

YOUNG TRACK

Bartek Tomasik (PL) & Morten Horsholt Kristensen (DK) - Chairs

Aljasa Jenko (SL), Amanda Webster (UK), Artur Chyrek (PL), Daniel Portik (RO), Francesca Itta (IT), Pierre Montay-Gruel (BE), Samaneh Shoraka (UK), Sophie Espenel (FR), Steven Petit (NL) 

The ESTRO 2024 scientific programme takes place over four days in up to 12 parallel tracks. There are sessions in the fields of brachytherapy, clinical radiotherapy, medical physics, radiobiology and radiation therapy. A wide range of session formats, from symposia to debates, teaching lectures, panel discussions as well as proffered papers, mini-orals and poster discussions, deliver top quality science and foster interaction with the audience.

  • View the Searchable Programme (submitted abstracts avialalbe as of 3 April).
  • View the Programme Overview.
  • The Programme in PDF (for the most updated programme version, please refer to the Searchable Programme above).
  • The ESTRO 2024 Abstract Book will be available by 3 April.
  • Young programme: Morten Kristensen, Co-Chair of the Young Track at ESTRO 2024, introduces the Young Track and shares insights on navigating the scientific programme, networking opportunities, and making the most of your time at ESTRO 2024 especially beneficial for those in the early stages of their careers. Watch the video here.

ESTRO 2024 will be accredited with European CME credits (ECMEC®s) by the European Accreditation Council for Continuing Medical Education (EACCME®). The EACCME® is an institution of the European Union of Medical Specialists (UEMS), www.uems.eu.

Through an agreement between the European Union of Medical Specialists and the American Medical Association, physicians may convert EACCME® credits to an equivalent number of AMA PRA Category 1 Credits™.  Information on the process to convert EACCME® credits to AMA credits can be found at www.ama-assn.org/education/earn-credit-participation-international-activities.

Live educational activities occurring outside of Canada, recognised by the UEMS-EACCME® for ECMEC® credits are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of the Royal College of Physicians and Surgeons of Canada.

ESTRO 2024 will apply for accreditation by the European Accreditation Council for Continuing Medical Education (EACCME®).

Each medical specialist should claim only those credits that he/she actually spent in the educational activity.

Through an agreement between the European Union of Medical Specialists and the American Medical Association, physicians may convert EACCME® credits to an equivalent number of AMA PRA Category 1 Credits™.  Information on the process to convert EACCME® credits to AMA credits can be found at https://edhub.ama-assn.org/pages/applications.

Live educational activities occurring outside of Canada, recognised by the UEMS-EACCME® for ECMEC® credits are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of the Royal College of Physicians and Surgeons of Canada.

Information regarding the conversion of EACCME® credits

Credit will be converted based on one (1) hour of participation equalling one credit for all activities. Physicians wishing to convert EACCME® credits to AMA PRA Category 1 Credit™ will be required to access the AMA website at https://edhub.ama-assn.org/pages/applictations to obtain the necessary paperwork and instructions. Physicians and other health care professionals will be required to pay a processing fee to the AMA.

For other countries, please contact the relevant national/regional accreditation authority.

Abstract submission deadline: 25 October 2023

Late-breaking abstract submission: 8 to 24 January 2024

Early registration deadline: 24 January 2024

Late registration deadline: 3 April 2024

Desk registration: As of 4 April 2024

ESTRO 2024 booking is opened now

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ESTRO members 2024 can benefit from a substantially reduced registration fee. To benefit from this member rate, please visit our  membership page to become a member or renew your 2024 membership BEFORE proceeding with your order and discover other membership advantages.

*ESTRO Members with specialty RTT may register at the In-training fee.

*To register as a student, you should be an ESTRO member and send a copy of your valid student card to events@estro.org before completing the registration. Institute letter is not accepted.

** Participants from emerging countries may register at a preferential rate. Emerging country fee applies to ESTRO members from low-income and lower-middle-income economies as listed by the World Bank listing. You can check the list in here.

Group Registration

Check the information on our Frequently Asked Questions page.

ESTRO 2024 app and platform

Participant should register with an email address to which you have a continuous access, otherwise you may encounter difficulties logging into ESTRO 2024 app and web platform.

Payment

The payment for web booking is processed securely through a credit card or direct debit card (nomal bank card). If you'd like to pay with bank transfer, please send all your complete requests and details to events@estro.org.

Visa Requirement

You might need a visa to come to the UK depending on your nationality. The official webpage for your further information is Check if you need a UK visa - GOV.UK (www.gov.uk).

Insurance 

The organiser does not accept liability for individual medical, travel or personal insurance. Participants are strongly advised to take out their own personal insurance policies.

Cancellation and Refund

You may cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 1 month before the congress. Any cancellation request received within 1 month before the date of the congress will not be eligible for a refund. Please send an email with your request to events@estro.org.

Registration Policy

We invite you to read the Terms and Conditions of our Registration policy and Sale & Service policy.

We conduct 6 pre-meeting courses leading up to the annual congress. Please find below the different topics for the pre-meeting courses: 

Interdisciplinary:
Re-irradiation - a one-day bootcamp

N.B.: The registration for the Interdisciplinary Pre-meeting course has limited capacity, and we are almost at our maximum number of participants.

Radiobiology:
Radio-Metabolomics: how does radiotherapy affect cancer cell metabolism, and vice versa?

Clinical:
Embracing the AI Revolution: A one-day dive into future-proof implementation

RTT:
Online Adaptive Radiotherapy: Skills and Knowledge for RTTs

N.B.: the RTT Pre-meeting course has a limited number of participants. Registrations will be closed when the max capacity is reached.

Physics:
Clinical Translation of CT Innovations in Radiotherapy

Brachytherapy:
Radiobiology and modelling in Brachytherapy

 

To register for a pre-meeting course, please select the pre-meeting course of your choice as an ''add-on" in your registration.

If you would like to register to only the pre-meeting course without attending the congress, please select option "No days", and follow the registrations steps.

 

 

FALCON (Fellowship in Anatomic DeLineation and CONtouring) is the multifunctional ESTRO platform for contouring and delineation.

For ESTRO 2024, we will be offering 4 different contouring workshops topics:

  • Prostate Cancer SBRT

           Saturday 4th May | 10:30 - 12:30 

  • Navigating Uncertainties: From Planning to Delivery

            Saturday 4th May | 14.30 - 16:30 

  • OaR in Head and Neck Cancer

           Sunday 5th May | 10:30 - 12.30 

  • Liver Cancer SBRT 

           Sunday 5th May | 14:30 - 16:30 

The contouring workshops are a separate event to the main congress. A separate contouring workshop registration is needed to take part.

To register to countouring workshop(s), please select the contouring workshop(s) of your choice as an ''add-on" in your registration.

If you already have completed your main registration to congress and would like to add a registration to contouring workshop(s), please select option "No days", and follow the registrations steps.

If you have an accepted abstract, please consult the Presenter Information Page for details on your participation in the scientific programme.

Abstract submission for ESTRO 2024 is now closed. The deadline for submission was 25 October 2023, 23:59 CEST.

The peer-review and selection process has taken place and notification results were sent on 18 December. If you have not recieved the notification email, please check your spam/junk folder.

LATE-BREAKING ABSTRACTS

Late-breaking abstract submission opens on 8 January 2024. The deadline for submission is 24 January 2024, 23:59 CET.

Late-breaking abstracts must present timely findings which were not available at the time of the deadline (25 October 2023). The late-breaking abstract deadline is not intended to be a second deadline for abstract submissions. Abstracts deemed to not be truly late-breaking are rejected.

Questions regarding the awards, and applications for the open awards, should be addressed to:

Jessica Pledge 
Scientific Programme Manager 
E-mail: jpledge@estro.org
Tel: +32 477 250 151 

Post: ESTRO Office
Attn: Jessica Pledge 
Scientific Programme Manager 
Avenue Marnix 17
1000 Brussels
Belgium

The ESTRO Solidarity Fund receives generous funding from the ESTRO Supporting Ambassador members. This fund enables the financing of three grants for the ESTRO annual congress in 2024.

Each grant is set at 1,500€ and is intended to cover the cost of one registration for the congress (345€). Additionally, it assists in partially reimbursing expenses related to travel, on-site accommodation and food.

Reimbursements will be based on expense reports provided by the beneficiary, ensuring that the total reimbursement does not exceed the grant amount under any circumstances.

Selection criteria

  • Applications for grants will be processed by ESTRO on a first-come, first-served basis.
  • Applicants should be:
    • ESTRO members in 2024
    • Currently in training
    • Active in the field of radiotherapy, radiobiology, radiation physics, or radiation technology.
    • Citizens of low or upper middle income countries (based on the World bank listing).
  • Applicants should have not utilised the ESTRO Solidarity Fund to attend events within the past two years.
  • Applicant must provide the application form, a curriculum vitae and a recommendation letter from their head of department confirming their current training status and the essential need for financial assistance to attend the ESTRO event, and highlighting the benefits to the department or institute.
  • Applicants are required to commit to writing a congress report (the topic of which will be discussed with the ESTRO office).

Deadline for submission of application : 1 March 2024

Download the application form here

Application should be sent to info@estro.org

WARNING

There are an increasing number of fraudulent websites impersonating ESTRO 2024, and we would like to warn all participants to be aware of possible scams and strongly advise that you only use the official housing partner, Congrex Switzerland, when making reservations.

Venue

Scottish Event Campus

Exhibition Way, Glasgow G3 8YW, United Kingdom

How to Get Here | Visitor Information | SEC, Glasgow

Accommodation

Congrex Switzerland is the official congress partner for hotel accommodation and is the only agency offering accommodation on behalf of the ESTRO 2024 Conference.

As the official ESTRO 2024 accommodation partner, Congrex Switzerland offers highly dedicated customer service and professional support for all your accommodation needs.

 

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Minimize Your Environmental Impact

Committing to the ESTRO Vison, aiming at “Radiotherapy for All, Together”, means also being mindful of our use of resources striving for a sustainable world, and be responsible for the impact we have with our actions towards society.

We encourage you, as scientists and leaders in oncology, to contribute to a more sustainable future. Here are some practical suggestions to help us all make a difference. Small actions can lead to significant outcomes.

 

Consider travelling by train to Glasgow!

Glasgow is conveniently accessible by train from numerous European cities and is directly connected by rail to London. With daily direct trains taking just over 4 hours on average, opting for train travel can significantly reduce your carbon footprint compared to flying—by a factor of between 5 and 42 times per kilometer. Prioritize train travel whenever feasible.

Various websites offer valuable information and assistance in finding optimal train connections to Glasgow from your location. Enjoy the ride!

 

People Make Glasgow Greener: sustainable actions while you are in Glasgow

Glasgow means “Dear Green Place” and today the city still lives up to its name. Glasgow is a city that invests a lot in sustainability, and so does the congress venue.

Some tips to Go Greener in Glasgow:

ESTRO will also reduce the printed material, using the app as much as possible, and avoid having delegate congress bags.

 

What is the venue doing to be more sustainable?

The SEC, our venue in Glasgow, is proud to have a Sustainability Strategy, launched in 2022. The SEC Sustainability Strategy centres around five key goals: climate, governance, partnership, people and resource, each providing the focus for the work that lies ahead.

The strategy includes objectives around water efficiency, green travel, supply chain engagement and waste management. Further details are available on the SEC website: Welcome to SEC Net Zero 2030 | SEC

As part of the Sustainability Strategy, SEC commits to become a Net Zero campus by 2030. In 2024, the roadmap was released outlining the strategy to achieve this ambition: Net Zero Roadmap | SEC

Here are some of the actions that SEC is putting in place, and we thank them for this:

 

Sustainable Food Strategy and initiatives

  • Using 80% Scottish sourced produce as a minimum
  • Creating menus that are 50% plant forward
  • Using high quality local producers with high animal welfare standards
  • Suppliers becoming signatories of the climate hub
  • Levy UK and Ireland have signed up to Race to Zero in line with sbti criteria
  • Generating less than 1% food waste by 2025 or sooner. All remaining food waste will be sent for anaerobic digestion or donated to Launch Foods
  • 70% of meat, dairy and vegetables from regenerative agriculture by 2030
  • Surplus non-perishable food is donated to local charity Launch Foods, and in 2020 around 10,000 food items were distributed through local community organisations and schools.

 

Recycling & Waste

  • To help eliminate single use plastic waste, Stack Cup have been introduced for live events in 2022. Stack Cup will replace single use plastic cups with a reusable and sustainable alternative. The Stack Cup initiative will result in the Scottish Event Campus saving 2 million plastic cups per year and reducing our carbon footprint by 1,500 tonnes in the next 10 years.
  • The SEC general waste is processed at the Glasgow Recycling and Renewable Energy Centre (GRREC) operated by Viridor for recycling and recovery. The GRREG is a new, state-of-the-art recycling and sustainable waste management facility which uses advanced technology to transform the management of Glasgow’s residual waste.
  • Waste that is segregated onsite, which includes food, glass, cardboard, dry mixed recycling, wood and metal is sent directly to offsite recycling and processing facilities.

 

Transport

  • Delegates are encouraged to use public transport, walk or cycle to the SEC: extensive guidance on green transport options on the SEC website: Accessibility | Visitor Information | SEC, Glagsow
  • SEC’s buggy for transferring visitors with reduced mobility around the campus is fully electric, as is the buggy used to collect the waste bins for collection.
  • SEC operates a cycle to work scheme.

 

Biodiversity

  • SEC has 3 bee colonies onsite with over 100,000 bees which are native to the nearby Pollokshields area.
  • The wildlife friendly planting scheme ensures the welfare of the bees by providing them with the best opportunity to collect pollen.

The ESTRO annual congress has the largest scientific programme for any radiation oncology meeting in Europe. It can be daunting to work your way through this programme to identify topics of interest to you.

The ESTRO Scientific Council is launching a new initiative during ESTRO 2024 in Glasgow to provide guidance for newcomers and highlight a clear path through the various tracks in the programme for attendees with common interests.

The newly launched ESTRO focus groups have developed Programme Journeys on several topics:

If you have an interest in these topics, you can consult the proposed journeys and receive a tailor-made, interdisciplinary programme to follow across the congress tracks.

You can sign up for a journey via the relevant form and receive more information on how to meet peers sharing the same interests as you as well as the focus groups who developed these journeys. Use this opportunity to develop your own network at the ESTRO 2024 congress in Glasgow!

Embark on an unforgettable evening of music and entertainment at the ESTRO 2024 Social Event!

Date: Monday, May 6, 2024

Time: Starting at 9:30 PM

Venue: The Platform | 253 Argyle St, Glasgow G2 8DL

Ticket Cost: €35

Limited Availability: Tickets can be purchased onsite at the congress entrance, subject to availability.

Don't miss out on this opportunity to connect with colleagues and peers in a relaxed and festive setting.

An exhibition featuring equipment and medical publishers will be held in the Exhibition area. The exhibition will open on Friday evening with the Networking evening and will remain open to the visitors from Saturday to Monday. Entrance is free for all registered participants. Companies and publishers who would like to participate in the exhibition may obtain more detailed information from the ESTRO Office.

Please find here:

Booking Forms:

If you have any questions about the exhibition & sponsorship opportunities, please contact:

Hande Van Gestel

hyilmaz@estro.org

 

Visa

You might need a visa to come to the UK depending on where you come from. Please check if you need a visa. Depending on your nationality, you might need a visa to visit, transit or work in the UK.

The official webpages for further information are as follows: www.gov.uk/apply-to-come-to-the-uk

ESTRO welcomes the interest of the press in cancer issues and is happy to provide assistance to journalists attending the ESTRO 2024 from 3-7 May 2024 in Glasgow, UK, or using the congress online platform, as a resource in their coverage of cancer issues.

 

  1. PRESS REGISTRATION

The congress is open to bona fide representatives of print and electronic media. Press registration is free of charge to journalists who meet the criteria outlined in this section.

Journalists are required to submit appropriate supporting documents as part of the registration process including:

  • a valid and recognised press card
  • a commissioning letter on headed paper from a recognised news organisation or publication, and two recently published by-lined articles for freelancers.

Registration for the ON SITE congress in Glasgow:

The original of the press card or of the commissioning letter will also have to be presented at the conference registration desk together with a valid passport or ID-card.

Media registration in advance is strongly recommended. The documents should be sent, together with the media registration form, to the ESTRO office, by email: communications@estro.org (with scanned documents).

The media registration form can be downloaded by clicking here.

Press registration is not available to Industry or its public relations representatives or event management, nor to media outlet managers, marketing, sales or communication representatives. They are however welcome to register as regular attendees or visitors.

Business cards or membership cards from news media, communications, or writers’ organisations are not sufficient to establish eligibility.

Journalists must register in person. Applications for media registration made via pharmaceutical, marketing or public relations companies will not be considered.

Information regarding media registrations belongs to ESTRO. Past and current media lists are not available to be given, rented or sold.

The ESTRO Office reserves the right to withhold approval of press registration and press accreditation if the applicant does not satisfy the required criteria, or if the form is sent without the requested supporting documents. The decision of the ESTRO Press Office is final regarding all press registration requests.

 

  1. EMBARGOES

The ESTRO 2024 abstracts will go up online on the congress website one month before the congress at www.estro.org and can be reported from that time onwards.

 

  1. PICTURES, FILMING AND RECORDING

Video or audio recordings is:

  • allowed in the common areas (entrance hall and corridors) with the prior consent of the organisers
  •  strictly prohibited in the exhibition and in the meeting rooms. Most of the sessions are recorded and available to anyone registered to the congress.

Photos and screenshots taken during the congress are subject to protection of intellectual property, image and privacy rights:

  • Presenters are the sole proprietors of the content they disclose at ESTRO events (data, photographs, slides, etc) therefore any use of elements or data of their presentation must be referenced appropriately (citing the event, session and presenter name)
  • It is the responsibility of presenters to notify the audience of any restrictions on photographing the content they are presenting. The announcement will be made at the beginning of each presentation.

Any public dissemination of photos or videos taken at ESTRO 2024 must mention the said event (e.g. ESTRO 2024 or ESTRO Congress).  Commercial use of images taken at the congress is strictly forbidden.

The official ESTRO logo may not be added to any videos, recordings, photos etc. from the congress without the ESTRO’s prior written approval.

 

  1. SOCIAL MEDIA

Communicating about the ESTRO Congress by way of social media is encouraged within embargo restrictions.

The hashtag for the congress is #ESTRO24.

Follow ESTRO at:

  • @ESTRO.org on Facebook
  • ESTRO_org on Twitter
  • European Society for Radiotherapy and Oncology (ESTRO) on LinkedIn
  • estro_radiotherapy on Instagram

 

  1. THIRD PARTY PRESS EVENTS AND MATERIAL

Companies wishing to organise a news conference during the congress should send a request in writing to the ESTRO office, by email: communications@estro.org. It is not permitted to schedule press events, either on or off site, to coincide with the key ESTRO 2024 sessions.

There are two types of media materials and events permitted at the ESTRO meeting:

1. Those that pertain to presentations being made at the meeting in oral or poster sessions

2. Those that relate to products/services offered by companies exhibiting at the meeting
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1. Media materials pertaining to presentations in oral or poster sessions

The programme for any third-party news conference should be submitted to, and agreed by, the ESTRO Communication Office before any invitations are sent out. This applies to any media event, regardless of whether it is held on or off site.

Third party press releases must be labelled clearly with the abstract number, time and date of presentation at the congress, and submitted to, and agreed by, the ESTRO Communication Office before they are issued to the media. 

Third party press materials are not permitted outside the exhibitor’s booth.

Third party media materials (including press releases, media invitations, flyers and posters) must not contain the logos of ESTRO, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO.

2. Media materials relating to products/services offered by exhibiting companies

Media materials that do not relate to an oral or poster presentation at the meeting, and instead are designed to give information about products that exhibiting companies wish to promote at the meeting are permitted on two conditions: 1) they are submitted to and approved by ESTRO Communication Office prior to the start of the meeting, and 2) they are distributed from the exhibitors’ stall.

These media materials must not contain the logos of ESTRO, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO.

 

  1. NATIONAL SOCIETIES AND ORGANISATIONS’ PRESS EVENTS

Any national society or local organisation planning to organise press activities needs to inform the ESTRO office at the earliest opportunity. The programme for any national society or local organisations’ news conference should be submitted to and agreed by the ESTRO Communication Office before any invitations are sent out. This applies to any media event, regardless of whether it is held on or off site.

National societies and organisations press releases must be labelled clearly with the abstract number, time and date of presentation to the congress, and submitted to, and agreed by, ESTRO Communication Office before they are issued to the media. If the press release is not in English, an outline of a few sentences in English will be requested.

If the media event and/or press release for a national society or local organisation is unrelated to a specific abstract or scientific session, then the content must be discussed with the ESTRO Communication Office and approved before any plans are finalised or media invitations issued. The ESTRO Communication Office’s decision on whether or not to allow these events to take place will be final.

National societies and organisations media materials (including press releases, media invitations, flyers and posters) must not contain the logos of ESTRO, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO unless they are part of a media programme joined with ESTRO.

ESTRO does not make media lists available to any third-party organisations.

If you have any questions, please contact the ESTRO office, by email: communication@estro.org