Copenhagen, Denmark
Onsite/Online

ESTRO 2022

Programme hours are CEST

It is my privilege and great pleasure to invite you to ESTRO 2022 which will take place from 6 to 10 May in Copenhagen, Denmark.

The ambition of ESTRO to further reinforce radiation oncology as a core partner in multidisciplinary cancer care, and to guarantee accessible and high-value radiation therapy for all cancer patients who need it, is expressed in the society’s vision statement for 2030: ‘Radiation Oncology. Optimal Health for All, Together.’. After a difficult couple of years, this is more poignant than ever as, in 2022, we expect to again be able to freely get together and connect.

The conference theme is “Learning from every patient”, from the individual to large cohorts, and will be incorporated throughout the programme. Additionally, two over-arching topics will be tackled in the six programme tracks. These are Squamous Cell Carcinomas - what makes them special - and Time - the importance of it in radiotherapy.

This year we will optimise the contributions from submitted abstracts. Sessions with highlights of proffered papers will take place in a plenary setting, offering maximum visibility to your work. Furthermore, we will give more visibility to quality abstracts by introducing mini-oral sessions. Taking place in dedicated theatres in the exhibition area, these sessions will offer you a platform to showcase your achievements. The interdisciplinary track will also have mini-oral sessions to highlight abstracts which are of interest to a broad range of disciplines. We will have a Young Scientists Track encompassing relevant lectures and other activities.

Networking with corporate partners is always invaluable. ESTRO 2022 will host Europe’s largest industry exhibition in radiation oncology. It will offer you a unique opportunity to interact with industry leaders and to find out about the latest developments in technology, techniques and oncology products.

We look forward to welcoming you in Copenhagen.

With warm regards,

Ben Slotman                                                
ESTRO 2022 Chair    

Ben Slotman (NL) - Chair of the congress

  • Anna Kirby (UK) - Chair, Interdisciplinary track
  • Ina Jürgenliemk-Schulz (NL) - Chair, SAG Brachytherapy
  • Hans Langendijk (NL) - Chair, SAG Clinical Radiotherapy
  • Daniela Thorwarth (DE) - Chair, SAG Radiation Physics
  • Maddalena Rossi (NL) - Chair, SAG Radiation Therapy
  • Ludwig Dubois (NL) - Chair, SAG Radiobiology
  • Anne Gasnier (FR) & Laura Mullaney (IE) - Chairs, Young track

Umberto Ricardi (IT), Bradley Pieters (NL), Brita Singers Sørensen (DK), Wouter van Elmpt (NL), Maria Antonietta Gambacorta (IT), Yat Man Tsang (UK), Jenny Bertholet (UK), Sophie Perryck (CH), Jesper Eriksen (DK), Michael Baumann (DE), Jens Overgaard (DK), Pierre Blanchard (FR), Ludvig Muren (DK), Michelle Leech (IE)

SAG FOR BRACHYTHERAPY

Ina Jürgenliemk-Schulz (NL) - Chair
Cyrus Chargari (FR), Marisol De Brandere (BE), Peter Hoskin (UK), Nicole Nesvacil (AT), Bradley Pieters (NL), Csaba Polgár (HU), Agata Rembielak (UK), Carl Salembier (BE), Frank-André Siebert (DE), Vratislav Strnad (DE), Luca Tagliaferri (IT)

SAG FOR CLINICAL RADIOTHERAPY

Hans Langendijk (NL) - Chair
Eric Deutsch (FR), Dorota Gabryś (PL), Maria Antonietta Gambacorta (IT), Matthias Guckenberger (CH), Karin Haustermans (BE), Peter Hoskin (UK), Florence Huguet (FR), Pedro Lara (ES), Icro Meattini (IT), Marianne Nordsmark (DK), Remi Nout (NL), Piet Ost (BE), Esther Troost (DE), Birgitte Vrou Offersen (DK), Joachim Widder (AT)

SAG FOR RADIATION PHYSICS

Daniela Thorwarth (DE) - Chair
Marianne Aznar (UK), Jenny Bertholet (CH), Catharine Clark (UK), Ben Heijmen (NL), Núria Jornet (ES), Stine Korreman (DK), Guillaume Landry (DE), Tufve Nyholm (SE), Christian Richter (DE), Charlotte Robert (FR), Kathrine Røe Redalen (NO), Marco Schwarz (IT), Kari Tanderup (DK), Uulke van der Heide (NL), Wouter van Elmpt (NL)

SAG FOR RADIATION THERAPY

Maddalena Rossi (NL) - Chair
Nigel Anderson (AU), Monica Buijs (NL), Colleen Dickie (CA), Aileen Duffton (UK), Maeve Kearney (IE), Ingrid Kristensen (SE), Michelle Leech (IE), Sophie Perryck (CH), Yat Man Tsang (UK), Ludwig Van den Berghe (BE), Bernd Wisgrill (AT)

SAG FOR RADIOBIOLOGY

Ludwig Dubois (NL) - Chair
Lara Barazzuol (NL), Anna Dubrovska (DE), Ester Hammond (UK), Fernando Lopez Campos (ES), Heidi Lyng (NO), Monica Mangoni (IT), Laure Marignol (IE), Francois Paris (FR), Martin Pruschy (CH), Brita Singers Sørensen (DK), Marie-Catherine Vozenin (CH)

YESTRO

Anne Gasnier (FR) & Laura Mullaney (IE) - Chairs
Jenny Bertholet (CH), Jean-Emmanuel Bibault (FR), Martin-Immanuel Bittner (DE), Cyrus Chargari (FR), Ludwig Dubois (NL), Pierfrancesco Franco (IT), Jolien Heukelom (NL), Sophie Perryck (CH), Steven Petit (NL), Kathrine Røe Redalen (NO), Mateusz Spałek (PL)

  • Abstract submission: 27 October 2021
  • Late-breaking abstract submission: from 3 to 19 January 2022
  • Early registration deadline: 8 February 2022
  • Late registration deadline: 6 April 2022
  • Desk registration deadline: As of 7 April 2022

Important deadlines

  • Early registration deadline: 8 February 2022
  • Late registration deadline: 6 April 2022
  • Desk registration: As of 7 April 2022

[ONSITE] FULL CONGRESS (incl. 25% Danish VAT)

EARLY RATE

LATE RATE

DESK RATE

IN-TRAINING MEMBERS/RTT*/STUDENT**

320 EUR

ESTRO MEMBERS EMERGING COUNTRIES***

380 EUR

ESTRO MEMBERS

450 EUR

675 EUR

920 EUR

NON-MEMBERS

800 EUR

1.100 EUR

1.350 EUR

[ONSITE] ONE DAY REGISTRATION

IN-TRAINING MEMBERS /RTT*/STUDENT**

260 EUR

ESTRO MEMBERS

260 EUR

400 EUR

NON-MEMBERS

550 EUR

ADD-ONS - PRE-MEETING COURSE

IN-TRAINING MEMBERS /RTT*/STUDENT**

170 EUR

ESTRO MEMBERS

200 EUR

260 EUR

325 EUR

NON-MEMBERS

260 EUR

315 EUR

380 EUR

ADD-ONS - CONTOURING WORKSHOP

IN-TRAINING MEMBERS /RTT*/STUDENT**

90 EUR

ESTRO MEMBERS

120 EUR

NON-MEMBERS

180 EUR

ADD- ONS - EACH ADDITIONAL CONTOURING WORKSHOP

IN-TRAINING MEMBERS /RTT*/STUDENT**

30 EUR

ESTRO MEMBERS

50 EUR

NON-MEMBERS

70 EUR

 

[ONLINE] FULL CONGRESS (incl. 21% Belgian VAT)

IN-TRAINING MEMBERS /RTT*/STUDENT**

320 EUR

ESTRO MEMBERS EMERGING COUNTRIES***

380 EUR

ESTRO MEMBERS

450 EUR

675 EUR

920 EUR

NON-MEMBERS

800 EUR

1.100 EUR

1.350 EUR

 

Membership
ESTRO members 2022 can benefit from a substantially reduced registration fee. To benefit from this member rate, please visit the membership page to become a member or renew your 2021 membership BEFORE proceeding with your order.

*ESTRO Members with specialty RTT may register at the In-training fee.

** To register as a student, you should be an ESTRO member and send a copy of your valid student card to events@estro.org before completing the registration. Institute letters are not accepted.

*** Participants from emerging countries may register at a preferential rate. Emerging country fee applies to individuals from low-income and lower-middle-income economies according to the World Bank listing available.

Cancel my registration – You can cancel your registration and get a full refund of the registration fee minus handling charges of 15%. Please send an email with your request to events@estro.org. You can cancel your registration until Friday 22 April. 

Change registration type – Should you wish to change your registration from onsite to on online or vice versa, you can change at no extra cost until 20/04/2022. Please send an email with your request to events@estro.org.

ESTRO 2022 registration policy

View the Searchable Scientific Programme with submitted abstracts here:

  • The Progamme Overview can be viewed HERE
  • The Programme in PDF is available HERE (please consult the Searchable Scientific Programme above for the updated programme version)
  • The Abstract book can be accessed HERE

The abstract submission deadline was on 27 October 2021. We thank all those who submitted their abstract(s). The selection process has been finalised and notification mails were sent on 20 December. Should you not have received your result(s), please consult the status in the abstract list in your MyESTRO account.

Further instructions for presenters will be sent before the congress. We invite you to also consult regularly the ESTRO 2022 Presenter Information Page where you can find updates.

LATE-BREAKING ABSTRACTS

Late-breaking abstract submission closed on 19 January 2022. The selection results are sent out early February. Should you not have received your result(s) then, please consult the status in the abstract list in your MyESTRO account.

Late-breaking abstracts must present timely findings which were not available at the time of the deadline (27 October 2021). The late-breaking abstract deadline is not intended to be a second deadline for abstract submissions. Abstracts deemed to not be truly late-breaking are rejected.

On Friday 6 May, 6 pre-meeting courses will take place:

  • [CANCELLED] Interdisciplinary - Professional well-being and burn-out prevention
  • Radiobiology - Innovative models to assess efficacy and toxicity treatment combination with radiotherapy
  • Clinical - Integration of radiotherapy into targeted or immunotherapy
  • Physics - Real-world implementation of adaptive radiotherapy in clinical practice
  • RTT - Time to adapt: future role of the RTT
  • Brachytherapy - Multidisciplinary approach to high-risk skin cancer with special focus on brachytherapy

Please note that the pre-meeting courses will take place onsite only.

To register for a pre-meeting course, please click on the top right button [Book now] and select the pre-meeting of your choice as an ''add-on" in your registration. 

If you are attending a pre-meeting course only, please select the fee "No-days" and then select the pre-meeting course of your choice.

FALCON (Fellowship in Anatomic DeLineation and CONtouring) is the multifunctional ESTRO platform for contouring and delineation. For ESTRO 2022 we will be offering 5 hybrid contouring workshops in Copenhagen. The workshops will take place in a blended in-person format in Copenhagen and will be live streamed via Zoom for delegates who prefer to join online. 

Liver Lymph Node SBRT
Friday 6 May | 10.30-12.30 CEST

Lung ReIrradiation
Friday 6 May | 16.00-18.00 CEST

Prostate SBRT
Saturday 7 May | 14.30-16.30 CEST

SCLC
Sunday 8 May | 08.00-10.00 CEST

Special RTT Workshop
Sunday 8 May | 14.30-16.30 CEST

ESTRO 2022 Awards

Questions regarding the awards, and applications for the open awards, should be addressed to:

Jessica Pledge 
Scientific Programme Manager 

E-mail: jpledge@estro.org

Tel: +32 477 250 151 

Post: ESTRO Office
Attn: Jessica Pledge 
Scientific Programme Manager 
Avenue Marnix 17
1000 Brussels
Belgium

ESTRO 2022 news media and public relations policy

ESTRO welcomes the interest of the press in cancer issues and is happy to provide assistance to journalists attending the ESTRO 2022 congress from 6-10 May 2022, or using the congress online platform, as a resource in their coverage of cancer issues.
 

  1. Press registration

The conference is open to bona fide representatives of print and electronic media. Press registration is free of charge to journalists who meet the criteria developed in this section.

Journalists are required to submit appropriate supporting documents as part of the registration process including:

  • a valid, recognised press card
  • a commissioning letter on headed paper from a recognised news organisation or publication, and two recently published by-lined articles for freelancers.

Registration for the ONSITE congress in Copenhagen:

The original of the press card or of the commissioning letter will also have to be presented at the conference registration desk together with a valid passport or ID-card.

Registration for the ONLINE congress:

A scan of the press card or of the commissioning letter plus two recently published by-lined articles must be sent to the ESTRO office.

Media registration in advance is strongly recommended. The documents should be sent, together with the media registration form, to Laura Conde Tumbarell, Communications Coordinator at the ESTRO office: lctumbarell@estro.org

The media registration form can be downloaded here:

Press registration is not available to Industry or its public relations representatives or event management, nor to media outlet managers, marketing, sales or communication representatives. They are however welcome to register as regular attendees or visitors.

(Business cards or membership cards from news media, communications, or writers’ organisations are not sufficient to establish eligibility.)

Journalists must register in person. Applications for media registration made via pharmaceutical, marketing or public relations companies will not be considered.

Information regarding media registrations belongs to ESTRO. Past and current media lists are not available to be given, rented, or sold.

The ESTRO Office reserves the right to withhold approval of press registration and press accreditation if the applicant does not satisfy the required criteria, or if the form is sent without the requested supporting documents. The decision of the ESTRO Press Office is final regarding all press registration requests.

 

  1. Embargoes

The ESTRO 2022 abstracts will go up online on the congress website one month before the congress at www.estro.org and can be reported from that time onwards.
 

  1. Filming and recording

Video or audio recordings is:

  • allowed during a scientific presentation with the prior consent of the organisers, the chair of the session and the speaker
  • allowed in the common areas (entrance hall and corridors) with the prior consent of the organisers
  •  strictly prohibited on the exhibition.

Photos and screenshots taken during the congress are subject to protection of intellectual property, image, and privacy rights. Presenters are the sole proprietors of the content they disclose at ESTRO events (data, photographs, slides, etc). It is the responsibility of presenters or speakers to notify the audience of any restrictions on photographing the content they are presenting. The announcement must be made at the beginning of each presentation.

Any public dissemination of photos or videos taken at ESTRO 2022 must mention the said event (e.g. ESTRO 2022 or ESTRO Congress).  Commercial use of images taken at is strictly forbidden.

The official ESTRO logo may not be added to any videos, recordings, photos etc. from the congress without the ESTRO’s prior written approval.

 

  1. Social media

Communicating about the ESTRO congress by way of social media is encouraged within embargo restrictions. The social media hashtag used throughout is #ESTRO2022 on all social media channels.

Twitter: ESTRO_RT
LinkedIn: ESTRO_RT
Facebook: ESTRO.org
Instagram: ESTRO_Radiotherapy
 

  1. Third party press events and material

Companies wishing to organise a news conference during the Congress should send a request in writing to Tania Bellon, Senior Marketing & Events Manager at the ESTRO office, by email: tbellon@estro.org. It is not permitted to schedule press events, either on or off site, to coincide with key ESTRO 2022 sessions.

There are two types of media materials and events permitted at the ESTRO meeting:

1. Those that pertain to presentations being made to the meeting in oral or poster sessions

2. Those that relate to products/services offered by companies exhibiting at the meeting.

 

1) Media materials pertaining to presentations in oral or poster sessions

The programme for any third-party news conference should be submitted to and agreed by ESTRO before any invitations are sent out. This applies to any media event, regardless of whether it is held on or offsite.

Third party press releases must be labelled clearly with the abstract number, time and date of presentation to the congress, and submitted to, and agreed by ESTRO before they are issued to the media. 

Third party press materials are not permitted outside the exhibitor’s booth.

Third party media materials (including press releases, media invitations, flyers and posters) must not contain the logos of ESTRO, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO.

2) Media materials relating to products/services offered by exhibiting companies

Media materials that do not relate to an oral or poster presentation to the meeting, and instead are designed to give information about products that exhibiting companies wish to promote at the meeting are permitted on two conditions: 1) they are submitted to and approved by ESTRO prior to the start of the meeting, and 2) they are distributed from the exhibitors’ stall.

These media materials must not contain the logos of ESTRO, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO.

 

  1. National societies and organisations’ press events

Any national society or local organisation planning to organise press activities needs to inform the ESTRO office at the earliest opportunity. The programme for any national society or local organisations’ news conference should be submitted to and agreed by ESTRO before any invitations are sent out. This applies to any media event, regardless of whether it is held on or off site.

National societies and organisations press releases must be labelled clearly with the abstract number, time, and date of presentation to the congress, and submitted to, and agreed by ESTRO before they are issued to the media. If the press release is not in English, an outline of a few sentences in English will be requested.

If the media event and/or press release for a national society or local organisation is unrelated to a specific abstract or scientific session, then the content must be discussed with ESTRO and approved before any plans are finalised or media invitations issued. ESTRO’s decision on whether to allow these events to take place will be final.

National societies and organisations media materials (including press releases, media invitations, flyers and posters) must not contain the logos of ESTRO, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO unless they are part of a media programme joined with ESTRO.

ESTRO does not make media lists available to any third-party organisations.

If you have any questions, please contact Laura Conde Tumbarell, Communications Coordinator at the ESTRO office, by email: lctumbarell@estro.org

 

 

 

An exhibition featuring equipment and medical publishers will be held in the Exhibition area. The exhibition will open on Friday evening with the Networking evening and will remain open from Saturday to Monday. Entrance is free for all registered participants. Companies and publishers who would like to participate in the exhibition may obtain more detailed information from the ESTRO Office.

Please find here :

If you have any questions about the exhibition & sponsorship opportunities, please contact:

Hande Van Gestel

hyilmaz@estro.org

Venue
Bella Center
entrance 6
Center Boulevard 5,
DK-2300 Copenhagen S

Accommodation

Congrex Switzerland is the official congress partner for hotel accommodation and is the only agency offering accommodation on behalf of the ESTRO 2022 Conference.

As the official ESTRO 2022 accommodation partner, Congrex Switzerland offers highly dedicated customer service and professional support for all your accommodation needs.

Individual Reservations

Our booking tool offers you great deals in a wide range of hotels, from budget to high standard properties all over the city of Copenhagen. Early booking is highly recommended as rooms typically sell fast in prime locations. Bookings can be made directly online via the above link.

Group Reservations

For further information, up-to-date availability and reservation, please contact us at hotel.estro@congrex.com

For enquiries, please contact the official accommodation partner:

Congrex Switzerland Ltd.

Reinacherstrasse 131

CH-4053 Basel

Tel: +41 61 686 77 94

Fax: +41 61 686 77 88

E-Mail: hotel.estro@congrex.com        

WARNING

 

There are an increasing number of fraudulent websites impersonating ESTRO 2022 and we would like to warn all participants to be aware of possible scams and strongly advise that you only use the official housing partner, Congrex Switzerland, when making reservations.

 

Extra information