What is the abstract submission period for ICHNO 2024?
11 September – 11 October 2023 (23h59 CET). We highly recommend completing your submission early.

How do I submit an abstract?
Please submit the abstract online via the ICHNO webpage. You will have to fill out the submission form by completing all the required fields.

Whom can I contact in case of questions regarding abstract submission?
Please e-mail abstracts@estro.org.

Who is the contact person for all correspondence related to the abstract?
The submitting author of the abstract only.

In which language must the abstract be submitted?
Abstracts must be submitted and presented in English. 

Which topic should I submit an abstract to?
To a topic outlined in the Guidelines.

How many keywords should I indicate?
Please write 1 to 3 keywords (different from the topic) that best describe your work.

What happens if I request a Digital Poster only?
Your abstract will not be considered for presentation as a proffered paper, mini-oral or poster discussion by the Scientific Programme Committee. If accepted, your abstract will only be assigned as a digital poster and no live presentation will be required.

Is an abstract automatically selected for a live presentative if the "digital poster only" is not selected?
No, if accepted, the abstract may still be assigned as a digital poster.

Are place-holder or shell abstracts accepted?
Abstracts on research not yet performed and results not yet obtained are not accepted. If results are ready in January, a late-breaking abstract can be submitted.

Does ICHNO accept late-breaking abstracts?
There is no late-breaking abstract submission for ICHNO 2024.

What is the maximum number of authors allowed?
Up to 25 authors contributing to the abstract can be listed.

How long can the abstract title be?
Abstract titles are limited to 100 characters and reflect the content of the abstract. Do not use capital letters and do not use non-standard abbreviations. Prospective clinical trials should be identified as such in the title (include The National Clinical Trial number when applicable)

What is the word limit for abstracts?
750 words.

What is the required structure for abstracts?
Abstracts should include the following parts:
-    Purpose/Objective
-    Material/Methods
-    Results
-    Conclusion
-    References (are not included in word count)

Can tables and images be included in abstracts?
Yes, but they must be limited to two items (tables or images) in JPG or PNG formats. These uploads are not included in the word count. The maximum pixel size of an image is 600(w) x 800 (h) pixel. 

Can an image of a table by uploaded?
Yes this is allowed but please note, images containing multiple tables will be penalised in the review process.

Can data tables be included in the abstract?
Yes, you may include one data table using the insert table icon (we advise not to copy-paste a table into the body of the abstract). The words in a data table are included in the word count.  

Are case studies accepted?
Case studies are only accepted if they are first-in-human.

Are abstracts that have already been published or presented accepted?
Papers already presented at another meeting already published materials are not accepted unless the previous audience is distinct from the ICHNO 2024 congress audience (e.g. national meetings).

Are literature reviews accepted?
No literature reviews are not accepted by systematic reviews are.

Are place-holder abstracts accepted?
Abstracts on research not yet performed and results not yet obtained are not accepted.

What type of conflict of interest should be disclosed during the submission of an abstract?
Stock ownership, membership on any advisory boards, commercially-sponsored research or any other substantial relationships.

Are the references include in the word count?
No, you may include references in the designated field after the conclusion and these do not add to the word count.

How do I submit an abstract?
Please submit the abstract online via the ICHNO webpage. You will have to fill out the submission form by completing all the required fields.

Until when can abstracts be edited?
Only until the submission deadline, no changes are accepted after this date. After submission, please check the abstract has no errors or omissions and is complete (has all necessary sections filled and does not exceed the word count). 

Are edits to the author list possible after the submission deadline?

How are submitted abstracts reviewed?
They are peer-reviewed by an international panel of experts in the field of the subject, according to criteria based on clarity, supporting data, scientific rigour, potential significance, interest in the topic chosen and innovation or usefulness. The abstracts are then selected by the Scientific Programme Committee.

When are notifications of abstract selection sent?
By mid-December 2023.

Are presenting authors entitled to a complimentary registration?
No, presenting authors should register for the congress by the early registration deadline.

What types of presentation are abstracts selected for? 
-    Proffered Paper: a PowerPoint presentation of 7 minutes with 3 minutes for discussion.
-    Digital Poster: included in the digital poster gallery where they are grouped by topic and are displayed onsite and in the online platform.

How and until when can an abstract be withdrawn?
Submitted abstracts can be withdrawn until 8 November 2023. To withdraw your abstract, please send an email to abstracts@estro.org.

The presenting author cannot attend the congress, what should be done?
Please inform the ESTRO office as soon as possible and nominate a co-author to attend the congress.

How long is the embargo period of an abstract?
Abstracts are embargoed until 1 month prior to the congress. Should you wish for an abstract to be embargoed until the congress, please email abstracts@estro.org by 15 January 2024.