Guidelines for presenters

SPEAKER GUIDELINES

Regarding your presentation we would like to provide you with some guidelines:
• If you are unable to attend the conference inform both the ESTRO Office and the chairperson as soon as possible;
• Please carefully read the Speaker Operation Procedure document- click here - to download
• When preparing your presentation we suggest you use the PPT template which can be found here (to use it, save it on your PC)
• Ensure that you are in the conference room well in advance of the session in which you are speaking
• Introduce yourself to the chairperson well in advance of the session
• Ensure that you are aware of the time limit for your presentation and that you do not exceed this limit
• Give your presentation to the “Preview Room” at least 3 hours in advance or the day before if it is scheduled early in the morning.

 

INFORMATION FOR ABSTRACT AUTHORS

ESTRO 35 abstracts were selected for the following types of presentations.

Oral communication
Abstract is presented in one of the Proffered Papers sessions. Refer to the instructions above for the delivery of your PPT presentation on site.

Poster viewing
Posters selected for the poster viewing sessions will be highlighted in the conference final programme and will be displayed in a central section of the poster area. Posters on a similar topic will be grouped together. The presenting authors of the selected posters in the group will visit all the posters within each group, along with the audience. At each poster, the presenting author will present his/her poster in 5 minutes, and then there will be 3 minutes for discussion, which will be lead by two chairpersons for the group.

Poster
Authors are required to display a poster on the designated poster panel. Posters are grouped by topic.
Poster mounting time: Posters can be mounted as of 16:00 on Thursday, 28 April 2016 or anytime after that.
Poster removal time: Posters should be removed by Tuesday 3 May 2016 before 13:00. Any posters remaining after that time will be discarded.
Authors are requested to be present next to their poster during the poster reception which will be held on Saturday, 30 April 2016 as of 18:30. It will also be indicated in the official schedule, that posters can be viewed during lunch time on Sunday, 1 May and Monday, 2 May 2016.

E-poster
Authors upload an electronic poster in the ESTRO system. E- posters will be available for viewing in special stations available at the conference venue, anytime during the conference. There is no designated time slot for viewing. You will be able to view all electronic posters as frequently, and as often as you wish.

In the abstract book:
• Oral Communication abstracts will be designated with OC + number.
• Poster Viewing abstracts will be designated with PV + number.
• Posters are designated will be PO + number.
• Electronic Posters will be designated with EP + number.

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