World Congress of Brachytherapy 2020 (new date)

Vienna, Austria

Please find below the Frequently Asked Questions linked to WCB 2020 reschedule.

 I want to keep my registration to WCB 2020. What should I do?

If you plan to attend WCB 2020 this summer, no action is required on your side. As a registered participant, your registration will automatically be transferred to the re-scheduled congress.

We have selected the new dates in July/August to maintain the high level of quality of the scientific programme:

  • If you registered for the full congress in April, you will have access to the full congress in July-August
  • If you registered for a specific day of WCB 2020, you will have access to the same day in the new planning.

The same policies apply to participants who have taken a combined ticket for ESTRO 2020 and WCB.

I cannot attend WCB 2020 on the new dates. What should I do?

If the registration you bought for WCB 2020 is no longer a good fit for the new dates, you have three options: you can change the type of registration; you can swap with a colleague; you can cancel your registration.

  • If you are registered for the full congress in April but are no longer able to attend all days in July/August, you can change your status into a one-day or a two-days registration. ESTRO will reimburse the price difference.
  • Swap with a colleague – If you cannot attend, you can transfer your participation to one of your colleagues who would like to join WCB 2020. This option is only valid if your colleague comes from the same institution and can access the same fee category (e.g. in training member/student/RTT, ESTRO member, Non ESTRO Member, etc.). More information on registration fees can be found on the ESTRO website.
  • Cancel my registration – You can cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 2 months before WCB 2020, i.e. until 30 May 2020. Between 30 May and 15 July 2020, the refund will amount to 50% of the registration fee. No refund will be possible if the cancellation is postmarked after 15 July 2020.

Cancellation policy related to COVID-19If you are unable to attend WCB 2020 due to the COVID-19 emergency, (e.g. lockdown enforced in your country, Visa restrictions, obligation to stay on-site by your institution), you are entitled to receive a full refund of your registration fee minus 15% handling charges.  This policy applies to the following cases:

You are suffering from the coronavirus before travelling to WCB 2020 (please provide us with an official document from your hospital or physician)

A lockdown or quarantine is being enforced in your city or country

Your institution is requiring you to stay on-site (please provide us with an official statement from your employer)

Your local embassy does not deliver Visas anymore (please provide us with an official statement from the embassy)"

I cancelled my registration to WCB 2020 before it was postponed and I have not been refunded yet. Can I register again?

Of course! If your registration hasn’t been refunded yet, you can notify us at events@estro.org and we will transfer your registration to the new dates.

I cancelled my registration to WCB 2020 before it was postponed and I have already been refunded. Can I register again?

If you have already been reimbursed, we can reactivate your registration and send you a new invoice. If you can attend only one or two days, you can change your registration into a one-day or a two-days attendance, and we will send you a new invoice for the remaining balance. You can notify us at events@estro.org and we will process your request.

I have made travel and accommodation arrangements to attend WCB 2020 in April. What should I do?

If not done so yet, please re-book or cancel your flights and hotel bookings for April before the date of departure (subject to the terms and conditions of your airlines and hotels). 

When re-booking or cancelling, you should mention the following sentence:

“ WCB 2020 was postponed due to a decision of the Austrian government to ban all indoor events of more than 100 people. The doctrine of frustration of the contract applies (main purpose of travel is no longer valid) and therefore I kindly ask for cost-free re-booking”.
Several airlines offer flight changes free of charge.

Will ESTRO extend the deadline for the submission of abstracts in light of the WCB new dates?

No, abstract submission was closed on 23 October 2019. Although WCB is postponed, the programme will not undergo any changes. The presentation of accepted abstracts will be postponed to the new dates (read more about presentation formats in this page).

However, submission of digital posters (Presentation format: Poster Discussion and Poster) in the ESTRO subsidised platform (PosterSessionsOnline) will be postponed to 20 July 2020.

Dear colleagues,
It is my privilege and great pleasure to invite you to the World Congress of Brachytherapy (WCB) which will take place from 2-4 April 2020 in Vienna, Austria.

We are pleased that this year the World Congress of Brachytherapy will be followed by ESTRO 39 (the annual congress of ESTRO) which will take place from 3-7 April 2020 in Vienna, Austria at the same venue as the WCB.

Following up on the very successful World Congress in Barcelona in 2012 and San Francisco, CA, US in 2016, the World Congress of Brachytherapy will aim to gather leaders in the field of brachytherapy to deliver an exciting scientific programme.

[see more]

Scientific programme committee (SPC)

  • Members: Andrej Bece (AU), Ann Klopp (US), Christopher Deufel (US), Tomás Merino (CL), Amandeep Taggar (CA), Tomoaki Tamaki (JP), Umesh Mahantshetty (IN), Christian Kirisits (AT), Bradley Pieters (NL)

Read the full list of SPC members

Conference secretariat

ESTRO Office 
Rue Martin V, 40 
1200 Brussels 
Belgium

General queries: contact us

Abstract queries: contact us

 

Accreditation

The World Congress of Brachytherapy, Vienna, Austria, 02/04/2020-04/04/2020 has been

accredited by the European Accreditation Council for Continuing Medical Education (EACCME®) with

18 European CME credits (ECMEC®s). Each medical specialist should claim only those hours of credit

that he/she actually spent in the educational activity.

Through an agreement between the Union Européenne des Médecins Spécialistes and the American

Medical Association, physicians may convert EACCME® credits to an equivalent number of AMA PRA

Category 1 CreditsTM. Information on the process to convert EACCME® credit to AMA credit can be

found at www.ama-assn.org/education/earn-credit-participation-international-activities.

Live educational activities, occurring outside of Canada, recognised by the UEMS-EACCME® for

ECMEC®s are deemed to be Accredited Group Learning Activities (Section 1) as defined by the

Maintenance of Certification Program of the Royal College of Physicians and Surgeons of Canada.

  • Abstract submission: 23 October 2019

  • Early registration: 14 January 2020

  • Late registration: 15 July 2020

Venue

Reed Messe Vienna GmbH
Congress Center
Messeplatz 1
A-1021 Vienna, Austria
Metro stop: Krieau

Accomodation

Mondial Congress & Events has been appointed the official hotel provider for the congress.

HOTEL BOOKING FOR INDIVIDUAL PARTICIPANTS  

Make your reservation via the online booking website: https://mondial.eventsair.com/estro2020/hotel

HOTEL BOOKING FOR GROUPS 
Group hotel bookings for 4 or more delegates are made via a group booking form.

Please contact Ellen from Mondial Congress & Events, to arrange details and obtain the forms.

Ellen Valckenaere

valckenaere@mondial-congress.com

Mondial GmbH & Co KG

Mondial Congress & Events
Operngasse 20B, 1040 Vienna, Austria
Tel: +43 (0)1 58804 143
www.mondial-congress.com

 

 

Registration fees

Reduced fees apply when the payment is received before specific deadlines:

 

Late registration: 15 July 2020 (23:59 CET)

Desk registration: as of 16 July  2020 (00:01 CET)

 

 

Early

Late

Desk

Full Congress

In-training member/ student*/ RTT**

225 €

ESTRO members from emerging countries***

265 €

 

ESTRO Members

320 €

490 €

620 €

Non-ESTRO Members

540 €

700 €

875 €

1 day pass

1 day in-training member/student*/RTT**

180 €

1 day ESTRO member

180 €

250 €

1 day non ESTRO member

370 €

Workshops & Contouring Workshops

In-training member/student*/RTT**

100 €

ESTRO member

130 €

Non-ESTRO member

195 €

Each additional Workshops & Contouring Workshops

In-training member/student*/RTT**

30 €

ESTRO member

50 €

Non-ESTRO member

60 €

 

*To register as a student you should be an ESTRO member and send your valid student card to events@estro.org BEFORE completing the registration. Institute letters are not accepted.
**ESTRO Members with specialty RTT may register at the In-training fee.
*** Participants from emerging countries may register at a preferential rate BEFORE 15th July 2020. After this date the desk fee will apply. Emerging country rate applies to individuals from low-income and lower-middle-income economies according to the World Bank listing available at:http://data.worldbank.org/about/country-classifications/countryand-lending-groups

Cancel my registration – You can cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 2 months before WCB 2020, i.e. until 30 May 2020. Between 30 May and 15 July 2020, the refund will amount to 50% of the registration fee. No refund will be possible if the cancellation is postmarked after 15 July 2020.

Cancellation policy related to COVID-19If you are unable to attend WCB 2020 due to the COVID-19 emergency, (e.g. lockdown enforced in your country, Visa restrictions, obligation to stay on-site by your institution), you are entitled to receive a full refund of your registration fee minus 15% handling charges.  This policy applies to the following cases:

  • You are suffering from the coronavirus before travelling to WCB 2020 (please provide us with an official document from your hospital or physician)
  • A lockdown or quarantine is being enforced in your city or country
  • Your institution is requiring you to stay on-site (please provide us with an official statement from your employer)
  • Your local embassy does not deliver Visas anymore (please provide us with an official statement from the embassy)"

 

PRACTICAL APPROACH OF ACCELERATED PARTIAL BREAST IRRADIATION USING MULTICATHETER INTERSTITIAL BRACHYTHERAPY

Friday 31 July 2020, 14:15 – 16:15

Chair: Jean-Michel Hannoun-Levi (FR) 

Programme here

 

PRACTICAL BRACHYTHERAPY TECHNIQUES FOR CERVICAL CANCER

Saturday 01 August 2020, 08:45 – 10:45

Chair: Melissa Joyner, Radiation Oncologist, MD Anderson Cancer Centre (US)
Co-chair: Emma Fields, Radiation Oncologist, Virginia Commonwealth University (US)

Programme here

 

STATE OF THE ART IN SKIN BRACHYTHERAPY

Sunday 02 August 2020, 14:15 – 16:15

Chairpersons: Agata Rembielak (UK) and Philip Devlin (US) 

Programe here

 

 

 

PROSTATE CANCER

Sunday 2nd August 2020 | 8:00-10:00 Chair: Evert van Limbergen (BE) 
 
CERVIX CANCER

Saturday 1st August 2020 | 14:30-16:30 Chair: Umesh Mahantshetty (IN)  
 

 

The exhibition of the World Congress of Brachytherapy will be located in Hall C of the Messe Congress Centre, in in the same venue as the ESTRO Annual Congress.

You can access here the Exhibitor Manual & Rules and Regulations, floor plan and the exhibitor list.

Please find here the booking forms for:

In case you have any questions, please contact

Hande Yilmaz

+32 (0) 2 775 90 18

Abstracts are selected for one of the following presentation formats:

Oral presentation: abstracts selected for oral presentation are presented at one of the proffered paper sessions scheduled inthe programme.

Poster: abstracts selected as poster will be presented in one of the following two presentaton formats:

  •  Poster Discussion: Poster (in electronic version only) is presented/discussed verbally during a Poster Discussion session. Poster Discussion sessions will take place during the designated slots. These sessions will be led by two chairpersons. The author will present his/her poster verbally around a station where the posters are shown in electronic format in 3 minutes, and then there will be 2 minutes for discussion. Authors of the abstracts selected for a Poster Discussion session must upload an electronic version of their poster via the ESTRO subsidised poster platform. More information will be provided in due time.
     
  • Poster: Poster (in electronic version only) will be available for viewing at special stations in the congress venue. These posters in electronic format are not discussed by the authors during specific sessions in the programme. However, authors are free to invite interested participants to one of the e-poster stations to explain the poster content during the congress. Authors of the abstracts selected as Poster must upload an electronic version of their poster via the ESTRO subsidised poster platform. More information will be provided in due time.

 

Download the final announcement

COVID-19 ESTRO statement