Companies wishing to organise a news conference during the Congress should send a request in writing to Arta Leci in charge of communications and media relations during ESTRO 2020.
It is not permitted to schedule press events, either on or off site, to coincide with key ESTRO 2020 sessions.
There are two types of media materials and events permitted at ESTRO 2020:
1. Those that pertain to presentations being made to the meeting in oral or poster sessions;
2. Those that relate to products/services offered by companies exhibiting at the meeting.
The programme for any third party news conference should be submitted to and agreed by Arta Leci in charge of communications and media relations during ESTRO 2020, before any invitations are sent out. This applies to any media event, regardless of whether it is held on or off site.
Third party press releases must be labelled clearly with the abstract number, time and date of presentation to the congress, and submitted to, and agreed by Arta Leci in charge of communications and media relations during ESTRO 2020, before they are issued to the media.
Third party press releases relating to any abstracts that are being held back for publication online on the day of presentation to the congress (i.e. those that form part of the official media programme) must be embargoed to the same date and time as that on the official press release. Please check with Ms. Arta Leci for information about exact times of embargoes on these abstracts.
Studies that form part of the official ESTRO media programme cannot be included by third parties in their own news briefings before the official ESTRO news briefing, if any.
Third party media materials (including press releases, media invitations, flyers and posters) must not contain the ESTRO logo, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO.
ESTRO does not make media lists available to third party organisations.
Media materials that do not relate to an oral or poster presentation to the meeting, and instead are designed to give information about products that exhibiting companies wish to promote at the meeting are permitted on two conditions:
1. they are submitted to and approved by Arta Leci prior to the start of the meeting, and
2. they are distributed from the exhibitors’ stall.
They will not be permitted to be displayed on the stand outside the official ESTRO press office.
These media materials must not contain the ESTRO logo, and they must not be presented in any way that could be construed as suggesting endorsement by ESTRO.