ESTRO 2020 - New concept, new dates

Vienna, Austria

 

Please find below the Frequently Asked Questions  linked to the ESTRO 2020 reschedule.

I want to keep my registration to ESTRO 2020. What should I do?

If you plan to attend ESTRO 2020 this autumn, no action is required on your side. As a registered participant, your registration will automatically be transferred to the re-scheduled congress.

 

  • If you are registered for the full Congress in July/August, you will have access to the full congress in November/December. In addition to the physical Congress, you will also have access to all the online activities that will be organised in the framework of the blended programme. More details will follow via email.
  • If you are registered for a specific day of ESTRO 2020, we will retain your registration. As of June, you will be able to select the day that you wish to attend in the updated programme. In addition, you will also have access to all the online activities that will be organised in the framework of the blended programme. More details will follow via email.

 

I cannot attend ESTRO 2020 on the new dates. What should I do?

If the registration you bought for ESTRO 2020 is no longer a good fit for the new dates, you can select one of the options above: you can change the type of registration; you can swap with a colleague; you can cancel your registration.

  • Change your registration type – If you are registered for the full congress in July/August but are no longer able to attend all days in November/December, you can change your status into a one-day or a two-days registration. ESTRO will reimburse the price difference. You will still have access to the online content.
  • Swap with a colleague – If you cannot attend, you can transfer your participation to one of your colleagues who would like to join ESTRO 2020. This option is only valid if your colleague comes from the same institution as you and can access the same fee category (e.g. in training member/student/RTT, ESTRO member, Non ESTRO Member, etc.).
  • Participate online – Should you be unable to participate in the physical Congress, you can access all the online content and the live stream of the Congress sessions by purchasing a digital subscription. This option will be made available in the Registration menu by the end of June.
  • Cancel my registration – You can cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 3 months before ESTRO 2020, i.e. until 28 August 2020. Between 28 August and 12 November 2020, the refund will amount to 50% of the registration fee. No refund will be possible if the cancellation is postmarked after 12 November 2020.

 

Cancellation policy related to COVID-19: If you are unable to attend ESTRO 2020 due to the COVID-19 emergency, (e.g. lockdown enforced in your country, Visa restrictions, obligation to stay on-site by your institution), you are entitled to receive a full refund of your registration fee minus 15% handling charges.  This policy applies to the following cases:

  • You are suffering from the coronavirus before travelling to ESTRO 2020 (please provide us with an official document from your hospital or physician)
  • A lockdown or quarantine is being enforced in your city or country
  • Your institution is requiring you to stay on-site (please provide us with an official statement from your employer)
  • Your local embassy does not deliver Visas anymore (please provide us with an official statement from the embassy)

 

I cancelled my registration to ESTRO 2020 before it was postponed and I have not been refunded yet. Can I register again?

Of course! If your registration hasn’t been refunded yet, you can notify us at events@estro.org and we will transfer your registration to the new dates. You can also update the status of your registration depending on whether you wish to attend the full Congress or a specific day (in which case ESTRO will reimburse the remaining balance).

 

I cancelled my registration to ESTRO 2020 before it was postponed and I have already been refunded. Can I register again?

If you have already been reimbursed, we can reactivate your registration and send you a new invoice. You can also update the status of your registration depending on whether you wish to attend the full Congress or a specific day  (in which case ESTRO will reimburse the remaining balance). You can notify us at events@estro.org and we will process your request.

 

Will ESTRO extend the deadline for the submission of abstracts in light of the ESTRO 2020 new dates?

No, abstract submission was closed on 23 October 2019 and the late breaking abstract submission on 15 January 2020.  The abstract book (containing a compilation of abstracts as foreseen for the original congress dates) will be made available in June.

The deadline for submission of digital posters will remain 20 July 2020. The link to the posters will be made available shortly after this deadline.

Corresponding authors of abstracts selected for oral communication, poster presentations in the poster highlight, poster discussion or poster (electronic only) format, will receive further information via email.

It is my privilege and great pleasure to invite you to ESTRO 2020 that will take place 28 November - 1 December 2020 in Vienna, Austria. 

ESTRO is a multi-professional society focusing on radiation oncology as a core component of high- quality, multidisciplinary cancer treatment, in partnership with other oncology societies.

[see more]

 

Scientific programme committee

  • Chair of the congress: Umberto Ricardi (IT)

Scientific Advisory Group (SAG) chairs:

  • Ben Slotman (NL), Chair of interdisciplinary track
  • Heidi Lyng (NO), Chair, SAG Radiobiology
  • Eduard Gershkevitsh (EE), Chair, SAG Radiation Physics
  • Esther Troost (DE), Chair, SAG Clinical Radiotherapy
  • Aileen Duffton (UK), Chair, Radiation Therapy
  • Jolien Heukelom (NL), Chair, Young track
  • Steven Petit (NL) ,Chair, Young track
  • Bradley Pieters (NL), Chair, World Congress of Brachytherapy
  • Members: Ludwig Dubois (NL), Pierfrancesco Franco (IT), Yolande Lievens (BE), Anthony Chalmers (UK), Marco Schwarz (IT), Karin Haustermans (BE), Filipe Moura (PT), Christian Kirisits (AT), Michael Baumann (DE), Jens Overgaard (DK), Pierre Blanchard (FR), Ludvig Muren (DK), Michelle Leech (IE)

Read the full list of SPC members

 

Accreditation

The ESTRO 2020, Vienna, Austria, 03/04/2020-07/04/2020 has been accredited by the European Accreditation Council for Continuing Medical Education (EACCME®) with 21 European CME credits (ECMEC®s).

Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity. Through an agreement between the Union Européenne des Médecins Spécialistes and the American Medical Association, physicians may convert EACCME® credits to an equivalent number of AMA PRA Category 1 CreditsTM. Information on the process to convert EACCME® credit to AMA credit can be found at www.ama-assn.org/education/earn-credit-participation-international-activities.

Live educational activities, occurring outside of Canada, recognised by the UEMS-EACCME® for ECMEC®s are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of the Royal College of Physicians and Surgeons of Canada.

 

Conference secretariat

ESTRO Office 
Rue Martin V, 40 
1200 Brussels 
Belgium

General queries: contact us

Abstract queries: contact us

  • Abstract submission: 23 October 2019

  • Early registration: 14 January 2020

  • Late abstract submission: 15 January 2020

  • Late registration: 12 November 2020

More information will follow soon regarding all the different registration options.

Registration fees for ESTRO 2020 

Reduced fees apply when the payment is received before specific deadlines:

Late registration: 12 November 2020 (23:59 CET)

Desk registration: as of 13 November 2020 (00:01 CET)

Fees including 20% VAT

 

Early

Late

Desk

Full congress

In-training member/student*/RTT**  

320€

ESTRO members from

emerging countries***

380€

 

ESTRO member

460€

700€

880€

Non ESTRO member

770€

1.000€

1.250€

One day pass

1 day in-training member/student*/RTT**

260€

1 day ESTRO member

260€

380€

1 day non ESTRO member

530€

Pre-Congress courses

In-training member/student*/RTT**

170€

ESTRO member

200€

260€

325€

Non ESTRO member

260€

315€

380€

Contouring workshop

In-training member/student*/RTT**

100€

ESTRO member

130€

Non ESTRO member

195€

Each additional Contouring Workshop

In-training member/student*/RTT**

30€

ESTRO member

50€

Non ESTRO member

60€

 

*To register as a student you should be an ESTRO member and send your valid student card to events@estro.org BEFORE completing the registration. Institute letters are not accepted.
** ESTRO Members with speciality RTT may register at the In-training fee.
*** Participants from emerging countries may register at a preferential rate BEFORE 12 November 2020. After this date the desk fee will apply. Emerging country rate applies to individuals from low-income and lower-middle-income economies according to the World Bank listing available 

  • Cancel my registration – You can cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 3 months before ESTRO 2020, i.e. until 28 August 2020. Between 28 August and 12 November 2020, the refund will amount to 50% of the registration fee. No refund will be possible if the cancellation is postmarked after 12 November 2020.

 

Cancellation policy related to COVID-19: If you are unable to attend ESTRO 2020 due to the COVID-19 emergency, (e.g. lockdown enforced in your country, Visa restrictions, obligation to stay on-site by your institution), you are entitled to receive a full refund of your registration fee minus 15% handling charges.  This policy applies to the following cases:

  • You are suffering from the coronavirus before travelling to ESTRO 2020 (please provide us with an official document from your hospital or physician)
  • A lockdown or quarantine is being enforced in your city or country
  • Your institution is requiring you to stay on-site (please provide us with an official statement from your employer)
  • Your local embassy does not deliver Visas anymore (please provide us with an official statement from the embassy)

 

WARNING

FRAUDULENT WEBSITES AND AGENCIES
We are aware that a number of service providers have contacted companies who have supported our events and/or participants to offer hotel reservation services. Additionally, we are increasingly being confronted with fake websites which seem to relate to congresses but have not been commissioned or authorised by ESTRO neither their PCO Mondial Congress & Events. Therefore we strongly recommend ignoring these calls (and/or emails) and NOT PROVIDING credit card details.

 

Venue

Reed Messe Vienna GmbH
Congress Center
Messeplatz 1
A-1021 Vienna, Austria
ESTRO 2020 main entrance: Hall D
Metro stop: Krieau

Accomodation

 

Mondial Congress & Events has been appointed the official hotel provider for the congress.

HOTEL BOOKING FOR INDIVIDUAL PARTICIPANTS  

Make your reservation via the online booking website: https://mondial.eventsair.com/estro2020/hotel

HOTEL BOOKING FOR GROUPS 
Group hotel bookings for 4 or more delegates are made via a group booking form.

Please contact Mondial Congress & Events, to arrange details and obtain the forms.

Carola Precht & Tina Maria Wögerbauer

estro2020@mondial-congress.com
Mondial GmbH & Co KG
Mondial Congress & Events
Operngasse 20B, 1040 Vienna, Austria
Tel: +43 (0)1 588 04 172
www.mondial-congress.com

 

The updated programme will be available in the coming weeks.

Abstracts are selected for one of the following presentation formats:
 

Oral presentation: abstracts selected for oral presentation are presented at one of the proffered paper sessions scheduled in the programme.

Poster: abstracts selected as poster will be presented in one of the following three presentation formats:

  • Poster Highlights: Poster (in printed version) is mounted on the designated poster panel in the poster area. The poster is presented/discussed verbally during a Poster Highlights session in the poster area at the poster grouping of the designated topic. These sessions will be led by two chairpersons. The authors of the selected posters will visit all the posters within each group (topic), along with the session chairs and participants. Each author will present his/her poster verbally in 5 minutes, followed by 3 minutes for discussion. Authors of the abstracts selected for a Poster Highlights session must upload an electronic version of their poster and print their poster via the ESTRO subsidised poster platform. More information will be provided in due time.
     
  • Poster Discussion: Poster (in electronic version only) is presented/discussed verbally during a Poster Discussion session. Poster Discussion sessions will take place during the designated coffee breaks. These sessions will be led by two chairpersons. The author will present his/her poster verbally around a station where the posters are shown in electronic format in 3 minutes, and then there will be 2 minutes for discussion. Authors of the abstracts selected for a Poster Discussion session must upload an electronic version of their poster via the ESTRO subsidised poster platform. More information will be provided in due time.
     
  • Poster: Poster (in electronic version only) will be available for viewing at special stations in the congress venue. These posters in electronic format are not discussed by the authors during specific sessions in the programme. However, authors are free to invite interested participants to one of the e-poster stations to explain the poster content during the congress. Authors of the abstracts selected as Poster must upload an electronic version of their poster via the ESTRO subsidised poster platform. More information will be provided in due time.

 

ESTRO Anniversary Initiatives

Download the Final Announcement

Statement - ESTRO President - 14 May 2020